Department of Veterans Services | Privacy Statement


The Ohio Department of Veterans Services (ODVS) recognizes the importance of privacy to our web site and mobile application visitors. Therefore, visitors should be aware of the following information.

PUBLIC RECORDS

Visitors should be aware that, subject to certain statutory exceptions, most documents and records maintained by the state of Ohio, including but not limited to electronic data, are public records under Ohio law. Therefore, information submitted through this web site and/or mobile application may be subject to public disclosure pursuant to a public records request.

USAGE STATISTICS

In order to generate usage statistics to help us improve our web site and/or mobile application, the Ohio Department of Veterans Services (ODVS) automatically collects certain information on every visitor to the web site and/or mobile application. However, this information does not disclose "personal identifiers" (such as name, address, telephone number, e-mail address, etc.). Each time a request is made to view a page within this web site and/or mobile application, the web site and/or mobile application creates a log file capturing generic user information. Examples of this type of information include the type of Internet browser or computer operating system you are using, the date and time you accessed this site, the Internet protocol address of the individual computer (or proxy server) making the request, and the Internet address of the site from which you may have linked to this site.

All information collected by way of server log files is used in aggregate form only, and may be analyzed for trends and statistics.

ONLINE FORMS AND E-MAIL

This web site and/or mobile application will not collect personally identifiable information (such as name, address, telephone number, etc.) unless you provide such information voluntarily. You are free to provide or not to provide the requested information.

If you choose not to provide this type of information, you can still visit most of the web site and/or mobile application, but you may be unable to utilize certain functions. Any personal information voluntarily provided by visitors, including personal information submitted on online forms and e-mail, will be used for the purposes stated on the web page and may also be shared with other agencies as required by law or pursuant to agency authority. Information submitted through this web site and/or mobile application also may be subject to public disclosure pursuant to a public records request.

WEB COOKIES

Visitors who submit information via this web site and/or mobile application should be aware that data linking your computer to this web site and/or mobile application (a "cookie") may be created. Temporary cookies may be used when necessary to complete a transaction, to process data submitted online or to facilitate ongoing Internet interaction. Information collected on the Ohio Department of Veterans Services (ODVS) web site and/or mobile application, including cookies, may also be subject to public disclosure pursuant to a public records request.

SECURITY MEASURES

We take very seriously the integrity of the information and systems that we maintain. Therefore, the Ohio Department of Veterans Services (ODVS) has instituted security measures for all information systems under its control. These security measures are designed to identify attempts to tamper with this web site and/or mobile application. Information collected through these security measures may be used in connection with a criminal prosecution or other legal proceedings.

CONFIDENTIAL PERSONAL INFORMATION

Ohio Revised Code 1347.15 requires the Ohio Department of Veterans Services (ODVS) to adopt administrative rules regulating access to the confidential personal information the department keeps, whether electronically or on paper. The administrative rules may be found here: http://codes.ohio.gov/oac/5902-5.

ACCESS AND DISPUTE OF INFORMATION RIGHTS

Pursuant to Ohio Revised Code Sections 149.43, 1347.08 and 1347.09, users have rights to their information given to this site with respect to inspection, correcting and disputing. This is applicable to any information collected, used or maintained on the ODVS web site and/or mobile application.

RESIDENTS AND FAMILY MEMBERS OF THE OHIO VETERANS HOMES

Residents and Family Members of the Ohio Veterans Homes – Please read and become familiar with the Ohio Veterans Homes HIPAA Notice of Privacy Practices. This Notice describes our legal duties and privacy practices under the Health Insurance Portability and Accountability Act of 1996 (HIPAA). This Notice applies to uses and disclosures we may make of all health information whether created or received by us.

CONTACT

Any further questions concerning this privacy policy should be forwarded to Donna Burn by e-mail at Donna.Burn@dvs.ohio.gov or by phone at (419) 625-2454 ext. 1247.

Written correspondence may be sent to:

Ohio Department of Veterans Services
3416 Columbus Avenue
Sandusky, Ohio 44870
ATTN: Donna Burn, Compliance/Privacy Officer