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Program Categories

Institute of Higher Learning (IHL)

Universities, colleges, community colleges, technical and/or business schools, offering instruction at the post-secondary level, which leads to an associate (or higher) educational degree. To be eligible for approval, the institution must be empowered by the appropriate state education authority (under state law) or accredited by a recognized accrediting agency to grant such degrees. This designation also includes hospitals that offer educational programs at the post-secondary level.

Forms:
20-8206
22-1990t - Application & Enrollment
Sample Program Catalog
SAA-3
SAA-5 (New Approvals)
SAA-13
VA 22-1919
VA 22-1990 (link to VONAP)
VA 22-1995 (link to VONAP)
VA 22-1999 (refer to area consultant)
VA 22-1999b (refer to area consultant)

Non-College Degree

This category includes certificate programs, which do not lead to a standard college degree (program or course requirement achievements are acknowledged by certificate). NCD programs are normally offered at community colleges, cosmetology institutions, business institutions, hospitals, trade schools, etc. To be eligible for approval, institutions should be operating for at least two years.

Forms:
20-8206
22-1990t - Application & Enrollment
Sample Program Catalog
SAA-3
SAA-5 (New Approvals)
VA 22-1919
VA 22-1990 (link to VONAP)
VA 22-1995 (link to VONAP)
VA 22-1999 (refer to area consultant)
VA 22-1999b (refer to area consultant)

Apprenticeship (APP) / On-the-Job Training (OJT)

This is an industry-based training in which a veteran or eligible person earns an entry-level wage while training for a designated skill or trade in a goal-oriented program. OJT and Apprenticeships offer a variety of training experiences. The majority of trades listed in the Dictionary of Occupational Titles (DOT) are approvable providing that the establishment can satisfy the approval criteria.

Forms:
20-8206
SAA-1
SAA-1A
Training Agreement (SAA-2)

Flight (FLT)

Flight Training necessary for the attainment of a recognized vocational objective in the field of Aviation or an educational objective toward a standard college degree in the field of Aviation.

Forms:
(refer to area consultant)

Certification/Licensing Examinations (LACAS)

Licensing or Certification demonstrates an individual's possession of the knowledge or skill required to enter into, maintain or advance in employment in a predetermined and identified vocation or profession.

Forms:

L/C Application
L/C Checklist

Training and Apprenticeships

Program Length

An OJT program is acceptable in length when it is at least six months, but not more than two years of full-time training.

See 38 CFR 21.4262(c)(3)

Related Instruction

There should be information concerning related instruction, if it is required. Most OJT programs do not include related instruction.

See 38 CFR 21.4262(c)(5)

Wage Scale

A progressively increasing wage scale. The veteran and/or eligible dependent must be paid minimum wage and no less than a similarly qualified non-veteran. In addition, the veteran and/or eligible dependent must meet the 50% / 85% wage requirement. This requires that the veteran and/or eligible dependent must start the training program with a wage of at least 50% of the fully-trained wage, receive regular periodic wage increases and no later than the last full month of training be paid at least 85% of the fully-trained wage.

See 38 CFR 21.4262(c)(6)

Periodic Progress Review

Periodic review and evaluation of the veteran's and/or eligible dependent's progress. There must be a system to record hours worked and training received. There also should be a system to measure the quality of the veteran's and/or eligible dependent's progress.

See 38 CFR 21.4262(c)(7)

Workers-to-Trainers Ratio

Appropriate ratio of trained workers to trainees. This ratio must insure that the veteran and/or eligible dependent will be able to receive adequate supervision during the training program.

See 38 CFR 21.4262(c)(6)

Continued Employment

A reasonable certainty that the veteran will continue to be employed after the completion of the training program.

See 38 CFR 21.4262(c)(7)

Written Training Agreement

This agreement is to be signed by the veteran and/or eligible dependent and the employer/sponsor.

See 38 CFR 21.4262(c)(10)

Credit for Prior Training

Granting of appropriate credit for previous training. This decision is made by the employer/sponsor and is reported to the U.S. Department of Veterans Affairs.

See 38 CFR 21.4262(c)(8)

Role of the Employer/Sponsor

Upon approval of the program, the employer/sponsor agrees to designate a person(s) who will be the Certifying Official(s). The Certifying Official will be the liaison with the Ohio State Approving Agency (Ohio SAA). The Certifying Official is the only representative who may sign VA paperwork and is responsible for keeping the Veteran's training file current.

This person notifies the Ohio SAA of any changes that effect the VA approval.

Non-College Degree

  • Changes to the Journeyman wage scale.
  • Changes in address, phone number, etc.
  • Additions or deletions of occupational trades.
  • Changes to apprenticeship standards.
  • Changes in training outlines.
  • Changes in certifying official(s).

Program and Regulatory Requirements

  • The program must be at least 2000 hours.
  • There must be an outline of work processes for the program.
  • There must be a provision for related instruction. The amount per year can vary, but 144 hours per year is the minimum.
  • There will be a progressively increasing wage scale. The Veteran and/or eligible dependent must be paid minimum wage and no less than a similarly qualified non-Veteran.
  • There must be periodic reviews and evaluations of the Veteran's and/or eligible dependent's progress. There must also be a system to record hours worked, training received and progress made.
  • There should be an appropriate ratio of trained workers to trainees. This ratio must insure that the Veteran and/or eligible dependent will be able to receive adequate supervision during the training program.
  • There should be a reasonable probationary period.
  • There must be a written training agreement. This agreement is to be signed by the Veteran and/or eligible dependent and the employer/sponsor and the Department of Labor if it is a Registered Apprenticeship.
  • The employer/sponsor must grant appropriate credit for previous training. This decision is made by the employer/sponsor and is reported to the U.S. Department of Veterans Affairs.

The Routine Approval Process

Upon approval of the program, the employer/sponsor agrees to designate a person(s) who will be the Certifying Official(s). The Certifying Official will be the liaison with the Ohio State Approving Agency (Ohio SAA). The Certifying Official is the only representative who may sign VA paperwork and is responsible for keeping the Veteran's training file current.

This person notifies the Ohio SAA of any changes that have an effect on the VA approval.

  • The employer/sponsor requests and begins preparing the application materials and required attachments.
  • The Ohio SAA and the employer/sponsor will review the application package to determine if approval criteria have been met.
  • Upon completion of the approval process, copies of the approval letter and application materials are sent to the U.S. Department of Veterans Affairs Regional Office (VARO) for approval acceptance. The VA could require additional information prior to approval.
  • The VARO will advise the Ohio SAA of acceptance by issuing a "Notice of Approval" VA Form 22-1998.
  • The Ohio SAA will notify the employer/sponsor that approval has been accepted by the VA.
  • Upon receipt of the letter of approval, the employer/sponsor can then advertise that they are approved for training for Veterans and eligible dependents and may begin certifying enrollments of Veterans and eligible dependents to the U.S. Department of Veterans Affairs.